Privacy

1. Introduction

In the following, we provide information about the processing of personal data when using.

• our website  https://www.bardohn.de
• our profiles on social media.

Personal data is any data that can be related to a specific natural person, e.g. their name or IP address.

1.1. Contact details

The responsible party pursuant to Art. 4 (7) of the EU General Data Protection Regulation (GDPR) is bardohn GmbH, Kleine Johannisstraße 6, 20457 Hamburg, Germany, e-mail: . We are legally represented by Torsten Bardohn, Christian Goedecke.

Our data protection officer can be contacted via heyData GmbH, Schützenstraße 5, 10117 Berlin, Germany, www.heydata.eu, E-Mail: .

1.2. Scope of data processing, processing purposes and legal bases

We detail the scope of data processing, processing purposes and legal bases below. The following are generally considered to be the legal basis for data processing:

• 6 para. 1 p. 1 lit. a GDPR serves as our legal basis for processing operations for which we obtain consent.
• 6 para. 1 p. 1 lit. b GDPR is the legal basis insofar as the processing of personal data is necessary for the performance of a contract, e.g. if a site visitor purchases a product from us or we perform a service for him. This legal basis also applies to processing that is necessary for pre-contractual measures, such as in the case of inquiries about our products or services.
• 6 para. 1 p. 1 lit. c GDPR applies if we fulfill a legal obligation with the processing of personal data, as may be the case, for example, in tax law.
• 6 para. 1 p. 1 lit. f GDPR serves as the legal basis if we can invoke legitimate interests to process personal data, e.g. for cookies that are necessary for the technical operation of our website.

1.3. Data processing outside the EEA

Insofar as we transfer data to service providers or other third parties outside the EEA, adequacy decisions of the EU Commission pursuant to Art. 45 para. 3 of the GDPR guarantee the security of the data during the transfer, insofar as these exist, as is the case, for example, for the UK, Canada and Israel.

If no adequacy decision exists (e.g. for the USA), the legal basis for the data transfer is usually, unless we indicate otherwise, standard contractual clauses. These are a set of rules adopted by the EU Commission and are part of the contract with the respective third party. According to Art. 46 (2) lit. b GDPR, they ensure the security of the data transfer. Many of the providers have given contractual guarantees that protect the data beyond the standard contractual clauses. These are, for example, guarantees regarding the encryption of the data or regarding an obligation on the part of the third party to notify data subjects if law enforcement agencies want to access data.

1.4. Storage period

Unless expressly stated within the scope of this data protection declaration, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and the deletion does not conflict with any statutory retention obligations. If the data is not deleted because it is required for other and legally permissible purposes, its processing will be restricted, meaning the data will be blocked and not processed for other purposes. This applies, for example, to data that we must retain for reasons of commercial or tax law.

1.5. Rights of the data subjects

Affected persons have the following rights with respect to us regarding personal data concerning them:

• Right to information,
• Right to correction or deletion,
• Right to restriction of processing,
• Right to object to processing,
• Right to data portability,
• Right to revoke consent given at any time..

Affected persons also have the right to complain to a data protection supervisory authority about the processing of their personal data. Contact details for the data protection supervisory authorities are available at https://www.bfdi.bund.de/DE/Service/Anschriften/Laender/Laender-node.html abrufbar.

1.6. Obligation to provide data

Within the scope of a business relationship or other relationship, customers, interested parties or third parties only have to provide us with those personal data that are required for the establishment, implementation and termination of the business relationship or for the other relationship or which we are legally obliged to collect. Without this data, we will usually have to refuse to conclude a contract or provide a service, or will no longer be able to perform an existing contract or other relationship.

Mandatory data are marked as such.

1.7. No automated decision-making in individual cases

For the establishment and implementation of a business relationship or other relationship, we generally do not use fully automated decision-making pursuant to Article 22 GDPR. Should we use these procedures in individual cases, we will inform about this separately if this is required by law.

1.8. Contacting us

When contacting us, for example by e-mail or telephone, the data provided to us (e.g. names and e-mail addresses) will be stored by us in order to answer questions. The legal basis for the processing is our legitimate interest (Art. 6 para. 1 p. 1 lit. f GDPR) to answer inquiries directed to us. We delete the data accruing in this context after the storage is no longer necessary or restrict the processing if there are legal retention obligations.

1.9. Customer surveys

From time to time we conduct customer surveys to get to know our customers and their wishes better. In doing so, we collect the data requested in each case. It is our legitimate interest to get to know our customers and their wishes better, so that the legal basis for the associated data processing is Art. 6 para. 1 p. 1 lit f GDPR. We delete the data when the results of the surveys have been evaluated.

2. Data processing on our website

2.1. Note for website visitors from Germany

Our website stores information in the terminal equipment of website visitors (e.g. cookies) or accesses information that is already stored in the terminal equipment (e.g. IP addresses). What information this is in detail can be found in the following sections.

This storage and access is based on the following provisions:

• Insofar as this storage or access is absolutely necessary for us to provide the service of our website expressly requested by website visitors (e.g., to carry out a chatbot used by the website visitor or to ensure the IT security of our website), it is carried out on the basis of Section 25 (2) No. 2 TTDSG.
• Otherwise, this storage or access takes place on the basis of the website visitor’s consent (Section 25 (1) TTDSG).

Downstream data processing is carried out in accordance with the following sections and on the basis of the provisions of the GDPR.

2.2. Informational use of the website

During the informative use of the website, i.e. when site visitors do not separately transmit information to us, we collect the personal data that the browser transmits to our server in order to ensure the stability and security of our website. This is our legitimate interest, so that the legal basis is Art. 6 para. 1 p. 1 lit. f GDPR.

These data are:

• IP address
• Date and time of the request
• Time zone difference to Greenwich Mean Time (GMT)
• Content of the request (specific page)
• Access status/HTTP status code
• amount of data transferred in each case
• Website from which the request comes
• Browser
• Operating system and its interface
• language and version of the browser software.

This data is also stored in log files. They are deleted when their storage is no longer necessary, at the latest after 14 days.

2.3. Web hosting and provision of the website

Our website is hosted by Variomedia in within the EU on the basis of a contract processing agreement (Art. 28 GDPR). The provider thereby processes the personal data transmitted via the website, e.g. on content, usage, meta/communication data or contact data. It is our legitimate interest to provide a website, so the legal basis for data processing is Art. 6 para. 1 p. 1 lit. f GDPR.

Our website is hosted by Variomedia. The provider is Variomedia AG, August-Bebel-Straße 68, 14482 Potsdam. In doing so, the provider processes the personal data transmitted via the website, e.g. content, usage, meta/communication data or contact data, in the EU. Further information can be found in the provider’s privacy policy at https://www.variomedia.de/datenschutz/.

It is our legitimate interest to provide a website, so the legal basis of the described data processing is Art. 6 para. 1 p. 1 lit. f GDPR.

2.4. Job advertisements

We publish vacancies that are available in our company on our website, on pages linked to the website or on third-party websites.

The processing of the data provided as part of the application is carried out for the purpose of implementing the application process. Insofar as this is necessary for our decision to establish an employment relationship, the legal basis is Art. 88 (1) GDPR in conjunction with Section 26 (1) BDSG. We have marked the data required to carry out the application process accordingly or refer to them. If applicants do not provide this data, we cannot process the application.

Further data is voluntary and not required for an application. If applicants provide further information, the basis is their consent (Art. 6 para. 1 p. 1 lit. a GDPR).

We ask applicants to refrain from providing information on political opinions, religious beliefs and similarly sensitive data in their CV and cover letter. They are not required for an application. If applicants nevertheless provide such information, we cannot prevent their processing as part of the processing of the resume or cover letter. Their processing is then also based on the consent of the applicants (Art. 9 (2) a GDPR).

Finally, we process the applicants’ data for further application procedures if they have given us their consent to do so. In this case, the legal basis is Art. 6 para. 1 p. 1 lit. a GDPR.

We pass on the applicants’ data to the responsible employees in the HR department, to our order processors in the area of recruiting and to the employees otherwise involved in the application process.

If we enter into an employment relationship with the applicant following the application process, we delete the data only after the employment relationship has ended. Otherwise, we delete the data no later than six months after rejecting an applicant.

If applicants have given us their consent to also use their data for further application procedures, we will not delete their data until one year after receipt of the application.

2.5. Technically necessary cookies

Our website sets cookies. Cookies are small text files that are stored in the web browser on the end device of a site visitor. Cookies help to make the offer more user-friendly, effective and secure. Insofar as these cookies are necessary for the operation of our website or its functions (hereinafter “Technically Necessary Cookies”), the legal basis for the associated data processing is Art. 6 para. 1 p. 1 lit. f GDPR. We have a legitimate interest in providing customers and other site visitors with a functional website.

Specifically, we set technically necessary cookies for the following purpose or purposes:

• Cookies that adopt language settings

2.6. Third party providers

2.6.1. Matomo

We use Matomo for analysis. The provider is nnoCraft Ltd, 150 Willis St, 6011 Wellington, New Zealand. The provider processes usage data (e.g. websites visited, interest in content, access times) and meta/communication data (e.g. device information, IP addresses) in the EU.

The legal basis of the processing is Art. 6 para. 1 p. 1 lit. a GDPR. The processing is based on consent. Data subjects may revoke their consent at any time by contacting us, for example, using the contact details provided in our privacy policy. The revocation does not affect the lawfulness of the processing until the revocation.

The data will be deleted when the purpose of their collection has ceased to apply and there are no retention obligations to the contrary. Further information is available in the provider’s privacy policy at https://matomo.org/privacy-policy/.

2.6.2. Cookiebot

We use Cookiebot to manage consent. The provider is Usercentrics GmbH, Sendlinger Straße 7, 80331 Munich. The provider processes meta/communication data (e.g. device information, IP addresses) in the EU.

The legal basis of the processing is Art. 6 para. 1 p. 1 lit. c GDPR. The processing is necessary for compliance with a legal obligation to which we are subject.

The data is deleted when the purpose of its collection has ceased to apply and there is no obligation to retain it. Further information is available in the provider’s privacy policy at https://www.cookiebot.com/de/privacy-policy/?utm_source=google&utm_medium=cpc&utm_campaign=de-brand&utm_device=c&utm_term=cookiebot&utm_content=de-de-cookiebot-brand&gclid=Cj0KCQiA4aacBhCUARIsAI55maGVkgDhPHVz69cCftqTaVFNcENKW-hxDRHJiiHqZOO6DHsqtBnwOncaAocXEALw_wcB.

2.6.3. YouTube videos
We use YouTube videos for videos on the website. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. The provider processes usage data (e.g. websites visited, interest in content, access times) and meta/communication data (e.g. device information, IP addresses) in the USA.
The legal basis of the processing is Art. 6 para. 1 p. 1 lit. a GDPR. The processing is based on consent. Data subjects may revoke their consent at any time by contacting us, for example, using the contact details provided in our privacy policy. The revocation does not affect the lawfulness of the processing until the revocation.
The legal basis for transfers to a country outside the EEA is consent.
Further information is available in the provider’s privacy policy at https://policies.google.com/privacy.

2.6.4. Google Maps
We use Google Maps for maps on our website. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Dublin, Ireland. The provider processes usage data (e.g. websites visited, interest in content, access times) and meta/communication data (e.g. device information, IP addresses) in the USA.
The legal basis of the processing is Art. 6 para. 1 p. 1 lit. a GDPR. The processing is based on consent. Data subjects may revoke their consent at any time by contacting us, for example, using the contact details provided in our privacy policy. The revocation does not affect the lawfulness of the processing until the revocation.
The legal basis for the transfer to a country outside the EEA is consent.
We delete the data when the purpose for collecting it no longer applies. Further information is available in the provider’s privacy policy at https://policies.google.com/privacy?hl=de.

2.6.5. Google Web Fonts
We use Google Web Fonts for fonts on the website. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. The provider processes meta/communication data (e.g. device information, IP addresses) in the USA.
The legal basis of the processing is Art. 6 para. 1 p. 1 lit. a GDPR. The processing is based on consent. Data subjects may revoke their consent at any time by contacting us, for example, using the contact details provided in our privacy policy. The revocation does not affect the lawfulness of the processing until the revocation.
The legal basis for transfers to a country outside the EEA is consent.
Further information is available in the provider’s privacy policy at https://policies.google.com/privacy?hl=de.

3. Data processing on social media platforms
We are represented on social media networks in order to present our organization and our services there. The operators of these networks regularly process data of their users for advertising purposes. Among other things, they create user profiles from their online behavior, which are used, for example, to show advertisements on the pages of the networks and elsewhere on the Internet that correspond to the interests of the users. To this end, the operators of the networks store information on user behavior in cookies on the users’ computers. Furthermore, it cannot be ruled out that the operators merge this information with other data. Users can obtain further information and instructions on how to object to processing by the site operators in the data protection declarations of the respective operators listed below. It is also possible that the operators or their servers are located in non-EU countries, so that they process data there. This may result in risks for users, e.g. because it is more difficult to enforce their rights or because government agencies access the data.
If users of the networks contact us via our profiles, we process the data provided to us in order to respond to the inquiries. This is our legitimate interest, so that the legal basis is Art. 6 para. 1 p. 1 lit. f GDPR.

3.1. LinkedIn
We maintain a profile on LinkedIn. The operator is LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland. The privacy policy is available here: https://www.linkedin.com/legal/privacy-policy?_l=de_DE. One way to object to data processing is via the settings for advertisements: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

3.2. Xing
We maintain a profile on Xing. The operator is New Work SE, Dammtorstraße 29-32, 20354 Hamburg. The privacy policy is available here: https://privacy.xing.com/de/datenschutzerklaerung.

4. Changes to this data protection declaration
We reserve the right to change this privacy policy with effect for the future. A current version is always available here.

5. Questions and comments
If you have any questions or comments regarding this Privacy Policy, please feel free to contact us using the contact information provided above.